| Plan | Preparation: • What is the purpose of the meeting? • Who should attend? • What outcomes do we need to get to? • What information do attendees need in advance? • Agenda: o Topics o Presenters o Timelines • Location, room set up and requirements |
| Do | During the meeting: • Agree on agenda • Assign roles o Leader o Time-keeper o Scribe/note taker • Agree on norms (behaviour, interruptions, confidentiality, participation) • Agree on decision making process • Stick to agenda and timelines; “Park” other items that come up |
| Chaeck | Summarize and Evaluate: • Summarize conclusions, decisions, who has agreed to do what by when, time of next meeting • Conclude with assessment of what went well and opportunities for improvement |
| Act | After the meeting: • Carry out assignments, follow up on action items • Collect information required to develop the next agenda |
